Planday

Overview

Planday is a workforce scheduling platform founded in Copenhagen, Denmark, in 2004. Xero, the accounting software company, announced its acquisition on 3 March 2021, describing Planday as serving more than 350,000 employee users across Europe and the United Kingdom.^[10] Its careers listings now sit on Xero’s careers site, and customer testimonials describe the Planday and Xero payroll integration.^[9]

The product covers rota planning with templates, staff availability and shift swaps, a punch clock, absence and leave, labour-cost tracking against revenue, and export of approved hours to payroll. Its customer testimonials come mainly from UK hospitality and retail operators.^[9]

Planday charges per user per month. The pricing page advertises prices “from £2.99” for the Starter plan, which has a five-user minimum; the Plus plan is also per user, and the Pro plan is custom-priced with a demo rather than a trial. Starter and Plus come with a 30-day free trial without a credit card.^[9] When checked, the Plus price was not shown in the page text, so a full comparison requires a quote. Planday has no free plan, and its North American presence is limited compared with US-headquartered rivals.

Planday features

• Rota templates and auto-fill
• Shift swaps and availability
• Punch clock
• Labour cost versus revenue tracking
• Payroll export including Xero
• Absence and leave management

Planday pricing

Starter from £2.99 per user per month (five-user minimum); Plus per user per month; Pro custom. 30-day free trial on Starter and Plus, no card.

Planday strengths and limitations

Appears in

• Best Employee Scheduling Software in 2026 #6

Planday alternatives and competitors

Alternatives to Planday: companies ranked in the same lists.

• Deputy
• WIWhen I Work
• Homebase
• Connecteam
• Sling
• Shiftbase
• AAgendrix
• RotaCloud
• Humanity Schedule
• ZZoomShift
• Rotaready