RotaCloud

Overview

RotaCloud is a UK staff rota product from Kettle & Keyboard, supported by a York-based team, and states that more than 5,000 businesses use it.^[14] It covers rota building, staff availability and leave, shift swaps, and, as an add-on, time and attendance with clock-in terminals and mobile clocking. The Pro plan adds bulk actions, labour forecasting, budget caps, document storage, leave request rules, secure share links, a logbook and enforced two-factor authentication.^[14]

Unlike most per-user products, RotaCloud prices by team-size band. For one to five employees, the Standard plan costs £10 a month or £120 a year, and Pro £15 a month or £180 a year; larger bands are priced on the same page, and organisations with more than 500 employees receive a custom quote. Time & Attendance and SMS notifications are add-ons. There are no setup fees or long-term contracts, and a 30-day free trial requires no payment details.^[14]

RotaCloud’s limitations are geographic and functional: its tools reflect UK practice, there is no free plan, and payroll is handled through exports rather than an in-house service.

RotaCloud features

• Rota building with templates
• Leave and availability management
• Shift swaps
• Labour forecasting and budget caps (Pro)
• Time and attendance add-on
• Enforced two-factor authentication (Pro)

RotaCloud pricing

For 1 to 5 employees: Standard £10 per month or £120 per year; Pro £15 per month or £180 per year. Larger bands priced by team size; custom above 500 employees. Add-ons: Time & Attendance, SMS. 30-day free trial; no setup fee or contract.

RotaCloud strengths and limitations

Appears in

• Best Employee Scheduling Software in 2026 #9

RotaCloud alternatives and competitors

Alternatives to RotaCloud: companies ranked in the same lists.

• Deputy
• WIWhen I Work
• Homebase
• Connecteam
• Sling
• PPlanday
• Shiftbase
• AAgendrix
• Humanity Schedule
• ZZoomShift
• Rotaready