Best File Sharing Software in 2026

Dropbox was co-founded in 2007 by Drew Houston and says it is used by hundreds of millions of people worldwide. It popularised the synced folder model in which files saved on one device appear on others, and has since added team administration, large file transfer, document workflows and e-signature through its Dropbox Sign product.

Plans on its pricing page are: Basic, free with 2 GB; Plus, US$9.99 a month for one person with 2 TB and transfers up to 50 GB; Standard, US$15 per user per month with 3 TB for the team and transfers up to 100 GB; Advanced, US$24 per user per month for three or more users with team storage starting at 15 TB; and Enterprise by quote.

Dropbox remains the reference product for reliable desktop sync across Windows, macOS and mobile, and is platform-neutral rather than tied to an office suite. Its free tier is the smallest among the major providers, and teams already paying for Microsoft 365 or Google Workspace get comparable storage included in those subscriptions.

Google Drive is included with every Google account, which provides 15 GB of free storage. Consumers can add storage through Google One: 30 GB for US$0.89 a month, 100 GB for US$1.99 and 5 TB with the Google AI Pro plan for US$19.99.

For organisations, Drive is part of Google Workspace. The pricing page reached for this review was localised to the euro area, showing Business Starter at €6.80, Business Standard at €13.60 and Business Plus at €21.10 per user per month, with pooled storage of 30 GB, 2 TB and 5 TB per user respectively; Starter and Standard can be bought for up to 300 users.

Drive's strengths are its generous free tier, real-time collaboration in Docs, Sheets and Slides, and search. Its limitations are that files are organised around Google's editors, which suits teams using Workspace more than those relying on Microsoft Office formats, and US-dollar Workspace prices could not be confirmed here.

OneDrive for work and school accounts is the per-user cloud storage in Microsoft 365, Office 365 and SharePoint plans, and is also sold standalone. It provides storage, desktop sync, sharing and collaboration, web and mobile access, and admin, security and compliance features.

Microsoft's service description lists 1 TB per user for Microsoft 365 Business Basic, Standard and Premium; 1 TB per user, increasable to 5 TB, for Microsoft 365 E3 and E5; and 2 GB for frontline F3 users. External sharing uses Microsoft Entra B2B guest accounts, with sign-in by work account, Microsoft account or one-time passcode. SharePoint document libraries allow uploads of individual files up to 250 GB.

OneDrive is designed for individuals' work files; Microsoft states it does not support storing departmental data or system backups there, and points to SharePoint for team content. For Microsoft 365 customers it is effectively free, which makes it the default choice; its sharing model depends on Entra configuration and can be more complex for external partners than Dropbox or Box links.

Box, founded in 2005, reports 97,000 customer companies, including 68% of the Fortune 500. It focuses on business use, with external sharing controls, governance, and built-in e-signature through Box Sign.

Box's business plans require at least three users. Business Starter includes 100 GB and 2 GB uploads; Business and higher plans include unlimited storage with single-file upload limits of 5 GB (Business), 15 GB (Business Plus), 50 GB (Enterprise) and 150 GB (Enterprise Plus). The pricing page advertises plans from US$5 per user per month, and a free individual plan provides 10 GB with 250 MB uploads. Box Sign adds unlimited signature requests on Business and above.

Box is a strong choice for regulated industries and companies sharing with many external partners. Upload limits on lower tiers are smaller than Dropbox's transfer allowances, and plan-level prices were not displayed on the page version reviewed.

Egnyte has offered cloud file sharing to businesses since 2008, reports more than 23,000 customers, and is backed by GI Partners and TA Associates.

Its sharing features include secure email links restricted to named partners, upload links that place each vendor's files in a separate folder, co-editing by external partners, admin controls that block unauthorised external sharing, and FileGuard, which lets an owner revoke access to downloaded encrypted files. Adaptive Block Caching handles very large files, and the mobile app reaches files whether stored in the cloud or on premises.

Annual US-dollar prices are Business at US$22, Enterprise Lite at US$39 and Elite at US$48 per user per month, with Ultimate quoted. Egnyte suits firms that work with large project files and many outside parties; its prices are higher than Box's entry tier.

ShareFile is a secure file-sharing and client-portal product now part of the Progress Software portfolio. It is oriented toward exchanging documents securely with clients and outside parties, and offers a virtual data room for transactions.

Published US-dollar prices per user per month are Advanced at US$16.50, Premium at US$26 and Enterprise at US$35, with higher month-to-month rates; each requires three users and starts with 3 TB of account storage plus 1 TB per licence, with 3 TB storage packs available. A Virtual Data Room plan costs US$69.30 per user per month with a five-licence minimum. Free trials are offered.

ShareFile's client-portal orientation makes it more suitable for firm-to-client exchange than for internal collaboration, for which Microsoft 365 or Google Workspace are more common.

WeTransfer is a file transfer service: users upload files and recipients download them through a link, without either side needing shared folders.

Its plans are measured over a rolling 30-day window. The Free plan allows up to ten transfers or 3 GB in total; Starter allows up to ten transfers or 300 GB; Ultimate removes the transfer cap and adds custom expiry. Accounts receive up to 2 TB of storage for live and recoverable transfers, and teams can get up to 5 TB, extendable to 30 TB on request.

WeTransfer is not a sync or collaboration platform, so it complements rather than replaces cloud storage. The free plan\'s 3 GB per 30 days limits it to occasional use. Prices could not be retrieved from its pricing page for this review.

Tresorit is an end-to-end encrypted file-sharing service for businesses; its pricing page carries a Swiss Post Digital logo, indicating its association with Swiss Post.

Plans are Professional (one user, 4 TB), Business (minimum three users, from 6 TB at 2 TB per user), Business Pro (minimum five users, from 15 TB) and Enterprise (billed annually, by quote). Monthly and yearly billing are offered, but amounts were not displayed on the page version reviewed.

Tresorit targets legal, healthcare and other confidentiality-sensitive organisations that want encryption where the provider cannot read files. Encryption limits server-side features such as content search and previews, and the user minimums on business tiers raise entry cost.

Proton Drive is the encrypted storage service of Proton AG, based in Plan-les-Ouates, Geneva, Switzerland, whose higher Drive plans also bundle Proton VPN. Proton states that its zero-access, end-to-end encryption means it cannot view or edit users' files.

In US dollars, the free plan gives 5 GB with the same encryption as paid plans and an online document and spreadsheet editor. Drive Plus offers 200 GB (US$29.88 for the first year, then US$47.88); Unlimited 500 GB with VPN; Duo 2 TB for two users; Family 3 TB for six users; and Drive Professional for businesses costs US$7.99 per user per month with 1 TB per user. Paid plans have a 30-day money-back guarantee.

Proton Drive is a privacy-first alternative to Google Drive at similar consumer prices. Business administration and third-party integrations are less developed than at Dropbox or Box.

Sync.com is an end-to-end encrypted storage platform that highlights Canadian privacy compliance under PIPEDA.

Individual plans in US dollars, billed annually, are Personal 1 TB at US$9 a month for the first year (regular US$12), Solo 5 TB at US$21 (regular US$28) and Personal Unlimited at US$33.75 (regular US$45), where upload speeds may be managed beyond 10 TB. There is a 30-day free trial.

Sync.com offers encrypted storage with straightforward sharing links at prices close to mainstream providers. Promotional first-year pricing means renewal costs are higher, and it has fewer collaboration features than Dropbox or Google Drive.

pCloud, operated by pCloud International AG, is known for selling cloud storage on one-time "lifetime" payments as well as subscriptions. Its pricing page references Swiss privacy law.

Lifetime prices on the euro-denominated page at the time of review were promotional: Premium 500 GB for €159 (list €279), Premium Plus 2 TB for €379 (list €709), Ultra 10 TB for €1,099 (list €2,799), and a 3-in-1 bundle with 3 TB, pCloud Encryption and pCloud Pass Premium for €579. Client-side encryption is a separate add-on; all plans include pCloud Photos and pCloud Docs.

Lifetime plans appeal to individuals who want to avoid subscriptions, though their value depends on the company's long-term survival. End-to-end encryption costs extra, unlike at Proton or Sync.com.

iCloud Drive is Apple's cloud storage, integrated into iOS, iPadOS and macOS. Every Apple Account receives 5 GB free. iCloud+ plans in the US cost US$0.99 a month for 50 GB, US$2.99 for 200 GB, US$9.99 for 2 TB, US$29.99 for 6 TB and US$59.99 for 12 TB.

Apple lists Advanced Data Protection and two-factor authentication among iCloud's privacy features, describing it as providing the highest level of cloud data security.

iCloud Drive is the simplest option for households using Apple devices. It has limited Windows and Android support and no business administration features, so it is not a team file-sharing platform.