Best Email Hosting in 2026

Google Workspace is Google's productivity suite, which provides Gmail on a custom domain together with Drive, Docs, Calendar, Meet and the Gemini AI assistant.

In the euro price list read for this review, Business Starter costs €6.80 per user a month on an annual commitment, with 30 GB of pooled storage per user and Gemini in Gmail; Business Standard costs €13.60 with 2 TB per user, eSignature and 150-participant meetings with recording; Business Plus costs €21.10 with 5 TB. A 10% introductory discount applied to Starter and Standard for up to 20 users for 12 months from November 2026, and a 14-day free trial is offered. Prices exclude tax and differ by country.

Workspace is a strong choice for organisations that work in Google Docs and want simple administration. Starter's 30 GB is shared between mail and files, and higher-tier features require Standard or above.

Microsoft sells hosted email through Exchange Online, either as standalone plans or as part of Microsoft 365 Business and Enterprise suites, which add Teams, OneDrive and Office applications.

Microsoft's service description gives mailbox limits of 100 GB for Microsoft 365 Business Basic, Standard and Premium and Microsoft 365 E3/E5; 50 GB for Exchange Online Plan 1 and Office 365 E1; 100 GB for Exchange Online Plan 2; and 2 GB for Exchange Online Kiosk and Office 365 F3. Exchange Online Plan 2 users get archive mailboxes of up to 1.5 TB, which is also available to Plan 1 users who add Exchange Online Archiving.

Exchange is the standard for organisations using Outlook and Teams, with mature compliance and eDiscovery features. Microsoft's pricing pages could not be read programmatically for this review; prices should be checked on Microsoft's site.

Zoho Mail is the email service of Zoho, which sells it alone or as part of Zoho Workplace with documents, chat and meetings.

In the default US-dollar price list, Mail Lite costs US$1 per user a month with 5 GB or US$1.25 with 10 GB, both yearly only; Mail Premium costs US$4 per user a month yearly; Workplace Standard costs US$4 billed monthly or US$3 annually; and Workplace Professional US$7 monthly or US$6 annually. Zoho publishes separate, lower price lists for regions such as Africa and the Middle East. The Forever Free plan hosts email for one domain for up to five users with 5 GB each.

Workplace plans pool storage across teams of three or more, and plans can be mixed within one organisation. Zoho is one of the cheapest full-featured business email services; its third-party ecosystem is smaller than Google's or Microsoft's.

Proton Mail is an end-to-end encrypted email service from Proton, a Swiss-based company that reports more than 100 million accounts.

For individuals, Mail Plus offers 15 GB, ten addresses and one custom domain; on 12-month billing it is US$2.49 a month (US$29.88 for the first year), renewing at US$47.88 a year. Proton Unlimited, with 500 GB and Proton's VPN, password manager and cloud storage, is US$6.49 a month for the first year. The free plan includes 1 GB and one address. A 30-day money-back guarantee applies.

For organisations, Workspace Standard costs US$8.99 per user a month billed yearly in a promotion ending 30 November 2026 (list US$14.99), with 1 TB per user and 15 custom domains; Workspace Premium is US$14.99 (list US$24.99) with 3 TB and 20 domains. Business list prices are higher than Google Workspace's entry tier once the promotion ends.

Fastmail is an independent, subscription-funded email provider offering personal and business plans with email, calendars and contacts.

Business plans cost US$4 per user a month for Basic (6 GB total, 5 GB for mail) or US$3 billed yearly; US$6 for Standard (US$5 yearly); and US$10 for Professional (US$9 yearly), which adds more storage and email retention for legal compliance. Personal plans include Individual at US$6 a month (US$5 yearly) with 60 GB of total storage, Duo at US$10 and Family at US$14 for up to six people. Discounts apply for 24- and 36-month terms, and every plan can be tried free for up to 30 days.

Fastmail supports third-party apps such as Outlook and iPhone Mail, scheduled send and snooze. It is not end-to-end encrypted like Proton or Tuta, and it does not include office documents or video meetings.

Tuta is an end-to-end encrypted email and calendar service whose servers are in ISO 27001-certified German data centres. It reports more than 10 million users and publishes open-source clients.

The Free plan includes 1 GB, one calendar and three labels, without custom domains. Revolutionary includes 20 GB, 15 extra aliases and three custom domains; Legend includes 500 GB, 30 aliases and ten custom domains. For multi-user setups, each additional member costs €3 a month on Revolutionary (20 GB, 15 aliases) and €8 on Legend (500 GB, 30 aliases), and shared mailboxes cost the same.

Tuta encrypts the address book and calendar as well as mail, and allows password-protected email to external recipients. Its feature set is narrower than mainstream suites, with no office documents or video meetings listed among its plans.

Mailbox.org is an email and productivity provider that sells business and private plans with mail, calendar, address book, office documents and video meetings.

Business mailboxes cost €1 per user a month for Light (2 GB, annual payment only), €4 for Standard (20 GB mail, 10 GB drive, office and Meet) and €12 for Premium (50 GB mail, 100 GB drive), all net of VAT. Optional service packages add management features: Silver at €25 a month (up to 50 mailboxes), Gold at €75 (up to 250) and Platinum at €250 (unlimited mailboxes, phone support and a 24/7 emergency hotline). A 30-day trial is available.

Mailbox.org suits EU organisations wanting a European alternative to Google or Microsoft. Its interface is less polished than the leading suites, and the Light plan's 2 GB is small.

Hostinger, a web hosting company, sells business email mailboxes for custom domains, with AI writing and summarising tools and read tracking on higher plans.

During its November 2026 promotion the Starter plan (5 GB per mailbox, five forwarding rules, five aliases) was US$0.39 per mailbox a month on a 48-month plan, paid as US$18.72 up front and renewing at US$1.59. Standard was US$0.99 (US$47.52 for 48 months, renewing at US$2.79), and Premium US$1.99 (renewing at US$3.99). A 30-day money-back guarantee applies.

The plans are among the cheapest ways to get branded email. The low prices depend on four-year prepayment, Starter storage is small, and Hostinger's mail platform lacks the collaboration tools of full suites.

Migadu is an email host that prices by account rather than by mailbox: each plan allows unlimited mailboxes, addresses and domains, with limits set on daily traffic and total storage.

Micro costs US$19 a year (yearly only) with 5 GB, 200 incoming and 20 outgoing messages a day. Mini costs US$9 a month or US$90 a year (30 GB, 1,000 in, 100 out); Standard US$29 a month or US$290 a year (100 GB, 3,000 in, 500 out); and Maxi US$99 a month or US$990 a year (500 GB, 10,000 in, 2,000 out). Limits are counted at account level across all domains and mailboxes.

Migadu is cost-effective for families, associations and agencies with many low-volume mailboxes. Sending caps make it unsuitable for high-volume senders, and it offers no office suite.

Purelymail is a low-cost email host aimed at users comfortable with configuring DNS and email clients themselves. Its simple pricing costs US$10 a year, with no hard limits on users, custom domains or storage.

Users who consume significantly more than US$10 a year of resources may need to move to advanced pricing, which charges for actual usage and is estimated through a calculator on Purelymail's site.

Purelymail is the cheapest option in this list for personal domains and small groups. It offers few features beyond standard mail, and heavy users may be moved to usage-based pricing, so organisations that need guaranteed resources or support should look elsewhere.