Best Appointment Scheduling Software in 2026

Calendly was founded in 2013 by Tope Awotona, who remains chief executive. Its about page says the product serves more than 50 million people in more than 240 countries, though the founder's biography on the same page cites more than 20 million users.

The Free plan is limited to one event type, one calendar connection and one-to-one scheduling, with a customisable booking page and browser extension. Standard, at US$10 per seat per month on annual billing, unlocks unlimited event types, up to six calendar connections, automated reminders and workflows, HubSpot and Mailchimp connections, and Stripe and PayPal payments. Teams, at US$16 per seat per month, adds round-robin and collective scheduling, lead qualification and routing forms, centrally managed event types, Marketo and Pardot connections and Salesforce meeting sync. Enterprise starts at US$15,000 a year from 50 seats and adds Salesforce lookup routing, Microsoft Dynamics, SSO and SAML, domain control, audit logs and a data deletion API. Calendly also sells an AI notetaker and an assistant called Callie as add-ons.

Calendly's main limits are that the free plan is narrow, and that service businesses needing client intake, packages, memberships or in-person payments are better served by tools such as Acuity or SimplyBook.me.

Acuity Scheduling is a Squarespace company. Squarespace, founded in 2003, lists offices in New York, Aveiro and Dublin and more than 1,760 employees. Acuity is built for service businesses such as coaches, therapists, salons and consultants that need clients to choose a service, fill in intake forms and pay at booking.

There is no free plan; each paid plan has a seven-day free trial with no card required. Starter costs US$20 a month (US$16 on annual billing) for one calendar, with online payments through Stripe, Square, PayPal and Venmo, email reminders, custom intake forms and automatic time-zone conversion. Standard, at US$34 (US$27 annually), allows six calendars and adds text reminders, a waitlist, memberships and packages, and gift certificates. Premium, at US$69 (US$55 annually), allows 36 calendars and adds an AI booking assistant, a business associate agreement for HIPAA, removal of Acuity branding, multiple staff time zones and custom API and CSS access. Acuity states there are no set-up, cancellation or support fees.

Pricing is per account rather than per seat, which favours small teams with several practitioners. Acuity is less suited to B2B sales routing, where Calendly, Chili Piper or HubSpot fit better.

Cal.com is a scheduling platform with roots in open source. Its GitHub repository, which has about 50,000 stars, now hosts Cal.diy, a community-driven MIT-licensed fork with enterprise and commercial code removed; the repository states Cal.diy is self-hosted only and recommended for personal, non-production use. Most businesses therefore use the hosted Cal.com service.

The hosted Free plan is unusually broad for a single user: unlimited links and calendars, email and SMS notifications, more than 100 app integrations, Stripe and PayPal payments, Salesforce and HubSpot sync, and an importer from Calendly. Teams, at US$12 per user per month, adds team and shared availability, round-robin, managed and collective events, recurring events, workflows, routing forms, analytics, custom APIs and removal of Cal.com branding. Organizations, at US$28 per user per month, adds unlimited sub-teams, company subdomains, SAML SSO and SCIM, SOC 2, HIPAA and ISO 27001 compliance and role-based permissions. Both paid plans are 25% cheaper when billed yearly, and Enterprise is quoted.

Cal.com's developer orientation and APIs make it a common choice for products embedding scheduling. Its interface is less familiar to invitees than Calendly's, and the self-hosted fork is explicitly not intended for production.

Microsoft Bookings is the scheduling app included with many Microsoft 365 subscriptions. It provides a web booking page integrated with Outlook, email and SMS notifications to reduce no-shows, and Teams links for online appointments. Personal Bookings lets an individual publish their own availability and meeting types; Shared Bookings lets a team define services, staff, business hours and scheduling rules on a common booking page.

Bookings is available in Office 365 A3, A5, E1, E3, E5, F1, F3, G1, G3 and G5, and in Microsoft 365 A3, A5, E1, E3, E5, F1, F3, Business Basic, Business Standard, Business Premium, Teams Essentials and Teams Premium. It can be reached on the web or added as an app in Outlook and Teams.

All Bookings data is stored in Exchange Online using shared mailboxes, so the organisation's Microsoft 365 data-storage and compliance policies apply to customer and appointment details. For organisations already licensed, this means no extra cost or new vendor review. The trade-offs are fewer payment and intake options than dedicated client-booking tools, and dependency on Microsoft licensing for anyone who needs to be bookable.

Zoho Bookings is the scheduling app in Zoho's business software suite. Its Forever Free plan covers one user with online meetings, notification emails and reminders, and two-way calendar sync with Zoho, Google and Microsoft 365 or Outlook.com, without a credit card.

Paid plans are among the cheapest per user in this list. Basic is listed at US$6 per user per month and Premium at US$9, with US$8 and US$12 appearing as the monthly-billing equivalents and a 25% annual saving. Basic is limited to one workspace, while Premium includes three and is aimed at organisations with several locations or departments that need online payments and integrations; resources such as rooms are add-ons. A Flex plan is quoted for custom needs, and customers of the Zoho One bundle receive the Premium plan.

Zoho Bookings is most attractive for businesses already using Zoho CRM, Zoho Meeting or Zoho One. Its feature comparison is less clearly presented than rivals' and its brand is less familiar to invitees outside the Zoho ecosystem.

SimplyBook.me sells online booking for service businesses with pricing based on monthly booking volume rather than users. Its euro price list, updated May 2026, includes a Free plan with 50 bookings and one provider; Basic at €13.9 a month (€11.9 annually) with 100 bookings and five providers; Standard at €29.9 (€24.9) with 500 bookings and 15 providers; and Premium at €59.9 (€49.9) with 2,000 bookings and 30 providers.

Standard adds HIPAA support, SAML SSO and a branded client app; Premium adds Payments PRO, QuickBooks, FreshBooks and Xero integrations and a white-label footer. Enterprise, quoted after a sales call, provides a cluster interface for multiple locations, a queue manager, a high-load API, an account manager and a choice of data location. SimplyBook.me states that it does not charge transaction fees, though payment processors still apply theirs; add-ons such as SMS, WhatsApp and AI voice booking credits cost US$8 per 100, extra bookings US$4 per 100 and a custom domain with SSL US$119. A seven-day trial requires no card.

Booking caps mean busy single-practitioner businesses can outgrow lower tiers quickly, and the mix of euro plans with dollar add-ons complicates budgeting.

Setmore offers appointment booking aimed at small service businesses. Its Free plan supports up to four users with unlimited appointments, online and in-person payments, a branded booking page, email confirmations and reminders, and iOS and Android apps, though Setmore branding remains on the booking page.

The Pro plan is headlined at US$5 per user per month on annual billing with unlimited users. Pro adds SMS reminders with 500 credits a month per team member, a second reminder, two-way calendar sync, deposits, recurring and video appointments, custom service availability, removal of Setmore branding, customer blocking, Google review requests, priority support and a signed HIPAA business associate agreement. Each staff calendar counts as a user even without a login, and Pro comes with a 30-day trial. A Live Receptionist service is a separate US-only add-on at US$99 a month.

Setmore's pricing page displays conflicting figures for Pro elsewhere on the page, so buyers should confirm the price at sign-up. The product suits salons, tutors and small clinics; its reporting and routing are lighter than those of business-to-business scheduling tools.

Square Appointments is Square's booking product for salons, spas and other appointment-based businesses, integrated with Square's payment processing and point-of-sale hardware. Its pricing page describes four tiers.

The entry tier, aimed at solo professionals taking payments and managing schedules, includes online booking and integrations, reminders and unlimited staff calendars. Plus, labelled best value, adds cancellation policies and no-show fees, multi-staff appointments and a waitlist; Premium, aimed at large salons, adds a future-bookings report, service cost tracking and resource management. Deposits, prepayments and digital-wallet checkout are available for bookings, and Square Pro offers custom pricing and processing fees for businesses processing more than US$250,000 a year. Square describes its scheduling as having no employee limit.

Exact subscription prices and card-processing rates were not available in the version of the pricing page retrieved for this review, so they are not reported here. The product's main advantage is a single system for booking, checkout and inventory; its main limitation is that it makes most sense for businesses that also process payments with Square.

YouCanBookMe is a booking-page product that bills in US dollars, pounds sterling or euros. It states SOC 2 and ISO 27001 certification and GDPR compliance with adjustable data retention, takes payments through Stripe and supports more than 40 languages.

The Free plan includes one calendar connection, one booking page and 30 bookings a month, with a mandatory 'powered for free' button. Individual adds a second calendar and booking page, unlimited bookings, custom branding, group sessions, notice periods and password protection; Professional allows six calendars and ten booking pages and adds automated workflows, promo codes, analytics, HubSpot and Zapier integrations and SMS from a dedicated business line. Team, priced per member, adds a shared dashboard, role-based access, round-robin scheduling, centralised billing and unlimited API access. Prices were not displayed in the version of the page retrieved for this review.

Billing can be monthly, yearly with a 10% discount or two-yearly with 20% off; paid plans carry a 30-day money-back guarantee and a 14-day trial with all features. Teams of 50 or more are referred to sales.

SavvyCal is a scheduling-link product focused on the invitee's experience, letting recipients overlay their own calendar when choosing a time. It has two paid plans billed per user.

Basic costs US$10 per user per month on annual billing (US$120 a year) or US$12 monthly, and includes unlimited scheduling links, meeting polls, connections to Google, Microsoft, iCloud and Fastmail calendars, round-robin and collective team scheduling, availability controls, reminders and workflows, integrations, an API and webhooks, and support for AI assistants through MCP. Premium costs US$17 per user per month annually (US$200 a year) or US$20 monthly and adds booking pages on the customer's own domain, removal of SavvyCal branding, emails from the user's own address, delegated access for assistants and Stripe payments at booking. Students, educators and non-profits receive 25% off.

SavvyCal has no self-serve trial; instead each plan has a 30-day money-back guarantee, and a free tier lets users set up links and polls but not accept bookings. Its team features are lighter than Calendly's or Chili Piper's for large sales organisations.

HubSpot's meeting scheduler is part of its Sales Hub and can be used free without a credit card. It provides shareable booking links synchronised with Google and Office 365 calendars, an embeddable calendar widget for web pages, Gmail and Outlook integration, automated emails on booking, group meeting links, multiple meeting lengths, booking windows and time-zone display, with calendar sync to prevent double booking.

The page also describes round-robin scheduling that routes a prospect to the first available representative and group booking for multi-person calls, and states that an AI meeting assistant requires the Professional or Enterprise editions of Sales Hub. Prices are published on HubSpot's separate Sales Hub pricing page.

The scheduler's advantage is that every booking creates or updates a contact in HubSpot CRM, so marketing and sales teams see meeting activity alongside email and deal history. It is less useful to organisations not using HubSpot, and it lacks service-business features such as packages, intake forms and deposits.

Chili Piper is a scheduling and routing platform for business-to-business sales teams, designed to book a qualified lead with the right representative the moment a web form is submitted. It sells annual plans only.

Growth costs US$1,250 a month (US$15,000 a year) with 15 seats, extra seats at US$45 a month and 45,000 AI credits a year. Scale costs US$3,500 a month (US$42,000 a year) with 30 seats, extra seats at US$50 and 150,000 AI credits, and adds proactive visitor engagement such as AI chat, personalised messages and account visibility. Enterprise starts at 250 seats with volume pricing. A standalone calendar product, ChiliCal, costs US$12 per user per month with a 200-seat minimum and excludes routing and AI credits. Multi-year contracts reduce prices by 15% for two years, 25% for three and 40% for four, stacking with volume discounts.

Chili Piper is priced for mid-sized and large revenue teams; its minimum annual spend places it well above general scheduling tools, and it is not intended for client-service bookings.

Google Calendar includes appointment schedules, which let a user publish a booking page from their calendar availability. A personal Google Account or a Google Workspace account can create one, and eligible Workspace accounts receive an automatically generated booking page based on weekday availability.

Booking pages can request payment once a Stripe account is connected, send up to five reminders and write appointments to the primary or a secondary calendar. Google states that some appointment schedule features require an eligible Google Workspace or Google One subscription, and publishes a separate comparison of premium features.

For individuals and small teams already using Google Workspace, appointment schedules remove the need for a separate tool and keep bookings inside the organisation's existing account administration. The product lacks the routing, round-robin and CRM integrations of Calendly, Cal.com or HubSpot, and offers fewer intake, package and membership options than Acuity or SimplyBook.me.