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Microsoft Power BI

Redmond-based software and cloud company

Overview

Microsoft Teams includes webinars and town halls in its Events app (formerly the Meet app), which is preinstalled for all Teams users. Organisers use one creation flow and either a webinar or town hall template; an option called Optimize for large audience switches an event into broadcast mode, where attendees cannot use cameras or microphones, watch with a slight delay and interact through Q&A.[2]

Microsoft’s admin documentation sets out capacity by licence. With Teams Enterprise, organisers can run interactive events of up to 1,000 attendees with attendee microphones, cameras, chat, polls and Q&A; up to 3,000 attendees with chat, reactions, polls and Q&A; and up to 10,000 attendees in a view-only experience. An Attendee Capacity Pack add-on raises the ceiling to 100,000, and Microsoft recommends its Teams Events Services for events above 20,000 attendees.[2] Registration supports waitlists, manual approval, custom registration forms and editable email templates. A licensing change on 1 April 2026 moved some features that previously required Teams Premium into Teams Enterprise; Teams Premium continues to carry branding, advanced meeting protection and intelligence features such as live translated captions and intelligent recap.[2]

The main limitation for external marketing is that Teams is designed around a tenant and its admin policies; attendees cannot dial in to events, and recordings of large-audience events expire after 30 days by default (extendable to 60).[2]

What Microsoft Power BI does

  • Canvas and model-driven apps
  • Microsoft Dataverse data platform
  • Connectors to Microsoft 365, Teams and SharePoint
  • Copilot features in model-driven apps
  • Free Developer Plan
  • Azure pay-as-you-go option
  • Finance, sales, purchasing and inventory
  • Manufacturing and service in Premium

Microsoft Power BI pricing

Premium US$20 per user per month paid yearly (US$12 with a 2,000-seat minimum). Pay-as-you-go via Azure, billed on usage. Dataverse database capacity add-on US$40 per GB per month. Free Developer Plan for building and testing; free trial of Premium.

Microsoft Power BI strengths and limitations

Strengths

  • Deep integration with Microsoft 365 and Azure
  • Low per-user price at scale
  • Free developer environments
  • Large connector catalogue
  • Transparent per-user pricing
  • Cheap licence for occasional users

Limitations

  • Dataverse storage add-ons can be expensive
  • Copilot features vary between canvas and model-driven apps
  • Licensing spans several Power Platform products
  • Weaker fit outside the Microsoft ecosystem
  • Manufacturing only in Premium
  • Industry features rely on paid extensions

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