Best Intranet Software in 2026

Simpplr is an employee intranet platform that reports more than 1,000 customers, more than 2 million active users and 95% customer retention. It has raised more than US$131 million from investors including Norwest Venture Partners, Sapphire Ventures, Tola Capital, Salesforce Ventures and Still Venture Capital, and marks a ten-year milestone on its company page.

Simpplr was named a Leader in the 2026 Gartner Magic Quadrant for Intranet Packaged Solutions, which it describes as its fourth consecutive year, and a Leader in The Forrester Wave: Intranet Platforms, Q2 2026; it also cites G2 and IDC MarketScape recognition. The product combines an intranet with AI search, an employee-experience (EX) agent, Comms AI and newsletters, surveys, recognition and rewards, and analytics; an AI Control Center gives IT governance over AI features.

Simpplr's emphasis is a ready-made, low-maintenance intranet with heavy AI investment. Pricing is quote-based only, and its vendor ROI figure of 282% is the company's own claim rather than an independent measurement.

Staffbase was founded in 2014 by Frank Wolf, Martin Böhringer and Lutz Gerlach, and says it launched "the world's first employee app". It reports 1,500 customers and 16.5 million users across 190 countries and 75 languages.

Its product line covers a Superapp (mobile employee app aimed at frontline and shift workers), an intranet described as a governed and personalised "digital front door", an email product for internal newsletters at enterprise scale with read tracking, a communications CMS, and Navigator, an employee AI assistant.

Staffbase is strongest where internal communications teams need to reach both desk-based and non-desk employees through several channels from one content system. It is less focused on knowledge management and document collaboration than SharePoint-based products, and it publishes no prices.

LumApps was founded in 2012, has offices in Tassin-la-Demi-Lune and Paris, France, and Austin, Texas, and lists about 600 employees. It says it is trusted by more than seven million employees.

LumApps was named a Leader in the 2026 Gartner Magic Quadrant for Intranet Packaged Solutions and in The Forrester Wave: Intranet Platforms, Q2 2026. Its platform covers targeted communications with engagement analytics, no-code workflows and digital forms, microlearning and compliance courses, a frontline mobile app, Micro-Apps for common requests, an employee directory, and an Agent Hub where IT manages approved AI agents. It integrates with Microsoft, Google, ServiceNow and Workday and offers more than 50 no-code connectors.

The breadth of built-in workflow and learning features means LumApps can replace several point tools. It integrates well with both Google Workspace and Microsoft 365. Prices are available only through a demo.

Workvivo is an employee experience and intranet platform owned by Zoom; its site footer reads "Workvivo by Zoom Limited" and it describes itself as built on Zoom's AI foundation. Workvivo reports being named a Leader in the 2026 Gartner Magic Quadrant for Intranet Packaged Solutions.

Its product areas include Workvivo HQ (a single digital-workplace hub), communications, a modern intranet with Knowledge Hubs, Seer people intelligence, and mobile access for frontline and office staff. AI features include Ask HQ for natural-language answers, HQ Agent, Catch Me Up summaries, AI Compose, Journeys for onboarding and training, and livestreams with AI chapters. It integrates with more than 60 HR tools including BambooHR, Workday and HiBob, as well as Google Workspace, Microsoft 365 and Slack. Customer logos include Amazon, Verizon, Delta, Heineken, Ryanair, ServiceNow and the NHS.

Workvivo leans toward social engagement (feeds, livestreams, recognition) more than document management. Pricing is not published.

Unily is an enterprise intranet and employee experience platform used by large multinational organisations. Its site shows customer logos including Baker Hughes, Shell, Kerzner, Stantec, Adecco and Canon, and case studies for British Airways, Wipro, dentsu and WSP.

Unily describes itself as "the only triple Leader in our market" and "the trusted 5x leader", referring to analyst evaluations. It positions the platform for the "modern, distributed workforce" of large organisations.

Unily typically suits organisations with tens of thousands of employees and the budget for a substantial implementation. Its company page does not disclose founding date, headquarters or customer count, and pricing is not published.

Interact says more than 1,500 companies worldwide use its intranet, and cites the 2026 Gartner Magic Quadrant for Intranet Packaged Solutions, in which it describes itself as a Leader. Customer case studies include Levi Strauss & Co. (about 25,000 employees) and Equinox (more than 20,000 users).

Interact covers intranet, a frontline app, newsletters and email, multilingual communications, digital signage and an extranet; self-service features such as personalisation, onboarding and search; a knowledge base with content governance; recognition and rewards; social intranet, ideas and advocacy; surveys and eNPS; Microsoft 365 integration; and AI features named Cue AI and Conductor AI, plus an MCP interface.

Interact offers one of the broadest feature sets among packaged intranets, including digital signage and an extranet that many rivals lack. Pricing is tiered but not published.

Many organisations build their intranet on SharePoint, which is included in Microsoft 365 plans, and surface it in Teams through Viva Connections, a branded employee app with a dashboard of task cards, resource links, targeted announcements and different experiences for different employee groups.

Premium Viva features require a Viva Employee Communications and Communities licence at US$2 per user per month (annual), which also includes Viva Engage and Viva Amplify; the Viva Suite costs US$12 per user per month and adds Viva Insights, Glint, Pulse and Learning. SharePoint provides the content layer, with 1 TB plus 10 GB per licence of organisational storage, up to 2,000 hub sites and managed metadata.

The Microsoft route has the lowest incremental licence cost for Microsoft 365 customers and the deepest integration with Teams and Office. Its drawback is effort: design, governance, navigation and analytics must be built and maintained in-house or by a partner, which is why packaged intranets (several of which run on top of Microsoft 365) exist.

Haiilo combines an intranet with employee communications, employee advocacy (sharing company content on social media), analytics and a mobile app. Customer logos on its site include Rabobank, T-Mobile, Ritter Sport, Vorwerk, Uniper, LG and AstraZeneca.

It offers more than 130 integrations including Microsoft 365, Google Workspace and Slack, an AI assistant named AVA, and an MCP connector for AI tools, and it states ISO/IEC 27001:2022 and SOC 2 Type II certification.

Haiilo is distinctive for its advocacy module, which suits companies that want employees to amplify employer-brand content externally. Its site gives no headquarters or company history, and pricing is not published.

Happeo positions its intranet around knowledge: topic-based knowledge hubs with AI assistance, and updates distributed across Happeo, Slack and email. Its plans are Starter, Growth and Enterprise.

Growth adds branded employee experience, engagement and knowledge-impact measurement, advanced governance and more integrations; Enterprise adds enterprise security, SSO and user provisioning, custom widgets and developer APIs. AI features and an MCP interface are included in every plan, and the Knowledge Engine is an add-on.

Happeo suits organisations where finding accurate internal information is the main problem rather than broadcast communications. Prices are available only via demo, and it has fewer frontline-specific features than Staffbase or Workvivo.

Jostle, from Jostle Corporation (copyright from 2009), positions itself as an "employee success platform" replacing traditional intranets. It combines news and internal communications, an AI-ready knowledge hub with permissioned content, recognition, onboarding, a mobile app, email digests, digital signage and JostleTV, with Google Workspace and Microsoft 365 integrations and an API.

Customer logos include Destination British Columbia, LaGuardia Airport and the City of Nelson. Pricing is in US dollars on prepaid annual subscriptions across Bronze, Silver, Gold and Platinum tiers, with 15% added for monthly payment and discounts for non-profits and education; a free trial is offered. Per-user rates were not displayed on the page as fetched.

Jostle is designed to be easy to adopt without a dedicated intranet team, which suits public bodies, non-profits and mid-size firms. It offers less customisation than enterprise platforms.

ThoughtFarmer, from ThoughtFarmer Inc., is one of the few intranet vendors that publishes prices. In US dollars per user per month, organisations with 100 to 199 users pay US$10, 200 to 499 users US$7, 500 to 999 users US$6 and 1,000 to 1,999 users US$5; above 2,000 users an enterprise licence is quoted. Standard pricing starts at 50 employees.

Pricing is presented as upfront with a 90-day guarantee, tiers move with headcount under the guidance of a customer success manager, and invoicing is available in currencies other than US dollars.

ThoughtFarmer suits mid-size organisations that want predictable costs. Its pricing page does not detail features by tier, and it lacks the analyst profile of Simpplr or LumApps.

Axero is an intranet vendor based at 401 Park Avenue South, New York. Its Axero Go plans use flat monthly pricing rather than per-user fees: Essentials costs US$500 a month for up to 100 people (with a seven-day trial) and Growth US$2,000 a month for up to 500 people.

Premium and Enterprise plans for 500 or more people are quoted per user on annual contracts, with Premium indicated at US$10 to US$15 per user per month; Enterprise is the only plan with on-premises hosting.

Flat pricing gives small organisations cost certainty, and on-premises hosting serves organisations with strict data-location rules. Axero is less recognised in analyst reports than the leading packaged intranets.

MangoApps sells a modular employee platform. Its company-wide suites are priced per employee per month with a 200-employee minimum: Communications and Intranet US$4, Frontline Operations US$8, AI Productivity US$9, Performance and Learning US$15, HR Operations US$16, or all five for US$39.

Alternatively, specialist modules such as IT Service (US$42 per agent seat) and Safety and Compliance (US$45 per seat) are sold to teams with a ten-seat minimum while other employees use the platform free, with a 14-day trial. SSO and SCIM are included in every edition, multi-suite discounts apply, and AI features are billed from platform credits.

MangoApps' US$4 Communications and Intranet suite is among the lowest published intranet prices, and the modular design suits organisations wanting to add frontline, HR or learning functions later. The breadth of modules and credit-based billing makes total cost harder to predict.