Overview
ShareFile is a client file-sharing and document-collaboration platform used heavily by accounting and professional-services firms. Progress Software bought it from Cloud Software Group on 31 October 2024 for US$875 million, stating that ShareFile would add more than US$240 million in annual revenue and more than 86,000 customers[23]. ShareFile’s pricing page now describes it as part of the Progress portfolio[22].
ShareFile sells a dedicated Virtual Data Room plan distinct from its Advanced, Premium and Enterprise file-sharing plans; only the VDR plan includes features such as click trails and visibility analytics[22]. It is priced per licence, shown at US$69.30 or US$77.00 per licence per month depending on billing term, with a five-licence minimum and 1 GB of storage per licence; all plans include unlimited client users and a free trial[22]. The per-licence storage allowance is small for document-heavy transactions, and ShareFile’s data room is a module within a general file-sharing product rather than a deal-centred platform. Its main advantage is for firms whose clients already exchange documents through ShareFile.
ShareFile Virtual Data Room features
- Client file requests and portals
- Virtual Data Room plan
- 3 TB base storage + 1 TB per licence
- Storage add-on packs
- Free trial
- Granular permissions
- Watermarking and NDA enforcement
- Click Trails session timelines
ShareFile Virtual Data Room pricing
USD per user/month (lower figures apparently annual): Advanced $16.50; Premium $26; Enterprise $35; Virtual Data Room $69.30 (min. 5). Minimum 3 users.
ShareFile Virtual Data Room strengths and limitations
Strengths
- Built for client exchange
- Data room option
- Transparent pricing
- Published per-user pricing
- Combines VDR with everyday file sharing
- Session-level audit trails
Limitations
- Less suited to internal collaboration
- Three-user minimum
- Data room storage small (1 GB/licence)
- Only 1 GB storage per licence
- Per-user pricing scales with deal team size
- Fewer M&A workflow tools
Appears in
- Best Data Rooms in 2026 #14
- Best Virtual Data Room Providers in 2026 #10
- Best File Sharing Software in 2026 #6
ShareFile Virtual Data Room alternatives and competitors
Alternatives to ShareFile Virtual Data Room: companies ranked in the same lists.
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