Best Event Management Software in 2026

Cvent is the largest specialist event management software company. It was founded in 1999 by Reggie Aggarwal and is headquartered in Tysons Corner, Virginia. The company reports more than 34,000 customers, 445,000 active users and more than 5,500 employees, and says 89% of the Fortune 100 use its software. More than 8 million events have been managed on the platform, and Cvent runs over 800 of its own events on it each year.

Cvent covers the full lifecycle: registration, event websites, attendee apps, on-site check-in, virtual and hybrid delivery, and attendee analytics. It also operates a venue sourcing marketplace, with nearly 340,000 venues and more than 150,000 planners active; the company reports more than 3 million requests for proposal and over US$20 billion in business sourced through it each year. The firm states it has been named a Leader in Gartner's Magic Quadrant for Event Marketing and Management Platforms for three consecutive years, and has committed more than US$1 billion to product investment from July 2026 to July 2029.

Cvent's breadth suits large organisations that run many event types. Its drawbacks are cost and complexity: prices are not published, implementation requires training, and small teams may use only a fraction of the suite.

Bizzabo sells an all-in-one event platform it calls the Event Experience OS, aimed at corporate marketing teams running in-person, virtual and hybrid events. Unusually for an enterprise vendor, it publishes a price: US$499 per user per month, or from US$17,999 a year, billed annually with a minimum of three users.

The subscription includes unlimited events and registrations, contact management, ticketing, private-label branding, email campaigns, an event website builder, advanced registration flows, a mobile app, reporting and analytics, curated onboarding and 24/7/365 support tiers. Bizzabo also sells Klik SmartBadge, wearable badges that support networking, lead capture, gamification and passive attendee tracking; Klik can be bought separately from the platform and is priced by quote.

Premium add-ons, all priced on request, include a virtual production suite, advanced on-site tools, CRM and marketing-technology integrations, sponsor ROI reporting, a speaker portal, a custom-branded app, API access and single sign-on. The main limitation is that many enterprise features cost extra on top of a substantial base fee.

RainFocus provides B2B event management software for in-person, hybrid and virtual events, including conferences, sales kickoffs, roadshows, field marketing and webinars. Its platform has modules for registration, call for papers, speaker enablement, sponsor activation, attendee engagement, meetings, on-site experience, a mobile app and marketing data, and an agentic AI layer called Nexus.

The company names Adobe, Red Hat, Broadcom, Cisco, NetApp, Oracle, Diageo, Keurig Dr Pepper, RSA Conference and PCMA among its customers, and publishes case studies with Zscaler, ServiceNow, Esri, Trimble and Jamf. It reports being named a Leader in The Forrester Wave for virtual event management platforms in Q2 2026 and holds SOC 2, ISO 27001:2022 and PCI DSS certifications. In November 2026 it announced a connector that lets customers manage attendees, sessions, exhibitors and meetings from the Claude AI assistant.

RainFocus is strongest for large, content-heavy user conferences with many sessions and sponsors. It does not publish prices and requires a demo, and its depth may exceed the needs of teams running small events.

Stova is an event management platform headquartered in Bluffdale, Utah, that organises its product into four areas: Plan (registration, strategic meetings management, session and speaker management, exhibitor resource centre), Engage (networking, event marketing, virtual experiences, webinars and websites), Experience (mobile apps, on-site services, access control, session scanning and lead retrieval) and Measure (event intelligence dashboards, Stova BI and survey tools).

The company states it is trusted by more than 700 organisations and names New York Life, Arizona State University, Canada Life, Disney, United, DHL, Nokia, Red Bull, Cisco, HSBC, Lufthansa and Mary Kay among its customers. Its inclusion of strategic meetings management, which tracks spending and approvals across a company's meetings, distinguishes it from purely marketing-focused platforms and suits finance and procurement-led event programmes.

Stova's limitations are that it publishes no prices, and its pricing page links to packages without figures. Buyers should confirm which on-site services are delivered by Stova staff and which by partners.

Swoogo is an event registration and management platform known for flexible registration logic. Its Professional plan is listed at US$11,800 a year and includes one full user and one reporting user, unlimited events and registrations, a check-in app, more than 30 free integrations, one custom domain, attendee approval workflows and automated workflows.

The Enterprise plan, priced through sales, adds unlimited visibility rules and multi-level conditional logic, five branded event URLs, SOC 2, ISO 27001, PCI and GDPR compliance, single sign-on and multi-factor authentication, scalable API access, a customer success manager, personalised onboarding and a 99.9% uptime service-level agreement with compensation if missed. Premium add-ons include on-site tools, mobile event apps, call for speakers and sub-accounts.

Swoogo suits teams that run many registrations with complex rules and want a predictable annual fee. The Professional plan's single full user is restrictive for larger teams, and the mobile app and on-site tools cost extra.

Accelevents is an event management platform for in-person, virtual and hybrid events with published starting prices. The Professional plan starts from US$7,500 for one event and includes unlimited admin seats, unlimited registration types and custom fields, staff-managed or kiosk check-in with badge printing, integrations and an MCP server for AI tools at no extra fee.

The Business plan, from US$13,500, adds unlimited events, an event listing page, cross-event reporting and custom reporting. Enterprise adds approval workflows, call for speakers, API and webhooks and unlimited organiser profiles, and White Label removes Accelevents branding and adds a custom URL, email domain and branded app. Single sign-on costs extra, and virtual events are a paid add-on on any plan. All plans include 24/7 live support.

Accelevents suits organisations that want badge printing and check-in included without paying for an enterprise suite. Its limitations are that billing terms are not spelled out on the pricing page and virtual features cost extra.

EventMobi offers registration, ticketing, badge printing, check-in, an event app, lead capture and virtual event capabilities. It publishes unusually detailed pricing. Per-event pricing starts at US$3,000 and scales with attendee count and selected products; registration and ticketing carry no platform fees, though card processing fees apply.

Per-year pricing starts at US$8,900 and is based on attendee licences, with unused licences rolling into future contract periods, unlimited events, a dedicated event success manager and quarterly business reviews. Custom pricing applies above 10,000 attendees. Other published costs include streaming and video storage packs from US$500 per event, pre-printed badges from US$3.99 each, badge hardware rental typically from US$1,000 for two iPads and printers for seven days, and standard integrations from US$1,000 each. Discounts are offered for non-profits, associations and multi-year contracts.

EventMobi suits associations and mid-size organisations that want a strong attendee app and clear costs. Integration charges can add up for teams connecting several systems.

Whova is an event management platform built around an attendee mobile app, with registration, agenda, networking and virtual event features for in-person, hybrid and virtual events. It is marketed to conference, association and corporate event organisers.

Whova does not publish plan prices. Instead it asks organisers for the event type (in-person, hybrid, virtual or undecided), event length (half day to multi-day), expected attendance (from fewer than 500 to more than 60,000) and number of events per year (one to ten or more), then provides a quote. Prospective customers can book a 20-minute demo to obtain a trial of the platform.

Whova's strengths are attendee engagement features such as community boards and networking within the app. Its limitations are that pricing is opaque until a quote is received and that its registration and on-site tools are less configurable than those of enterprise platforms such as Cvent or Swoogo.

vFairs offers an event platform covering event websites, registration and ticketing, marketing, badge printing, check-in apps, a white-labelled event app, attendee and exhibitor management, speaker and abstract management, a virtual event platform, networking tools, reporting, accessibility compliance and multilingual support. It is known for virtual and hybrid trade fairs, career fairs and exhibitions with booth-based layouts.

Plans are sold as annual licences payable in any currency, and the company says customers pay only for what their events need. Add-ons include extra sessions, extra booths, accessibility features, more attendees and managed services. Every plan includes support through a dedicated project manager, non-profits may qualify for discounts, and vFairs states it does not offer a free plan. It supports payment gateways including Stripe, PayPal, Authorize.net and BlueSnap.

vFairs suits exhibitions and fairs that need virtual booths. Its pricing tiers are shown only as images and require a quote, which makes comparison difficult.

Airmeet is a virtual and hybrid event platform that has repositioned around webinars and online brand conferences. Its Premium Webinars plan costs US$167 a month billed yearly or US$199 billed monthly, includes two team members and supports 100 to 10,000 attendees per webinar, with live, simulive and on-demand sessions, analytics, engagement tools, ticketing and iOS and Android apps.

The Events plan, priced by quote, adds in-person, virtual and hybrid formats, multi-track events, custom email domains, a mobile check-in app and a dedicated customer success manager. Managed Events adds full-service planning and hosting, with brand conferences starting at US$4,999 per event, and an Agency plan has no platform fee with payment per attendee.

Pricing is based on attendee limits; attendees above the limit can join and are billed afterwards. Airmeet's pricing table lists annual event caps that appear to conflict with its FAQ's statement of unlimited events, so buyers should confirm limits in writing.

Goldcast combines a digital events platform with video recording and AI content repurposing for B2B marketing teams. Its products are organised into Content Lab, which turns a video library into clips, blogs and social posts using an AI-trained brand voice; Recording Studio, for local high-definition recordings of podcasts, webinars and interviews; and Events, for webinars, virtual events and in-person field events with calendar holds, polls, Q&A, overlays and automatic repurposing.

An enterprise tier adds team workspaces, single sign-on, custom reports, custom permissions and multi-language support. Content Lab offers a free sign-up, while other plans and custom bundles require a demo; no prices are published.

Goldcast suits marketing teams whose events are primarily a source of video content for campaigns. It is less suited to large in-person conferences that need badge printing, exhibitor management and complex registration, where enterprise platforms are more complete.

Eventbrite is a self-service ticketing and event discovery platform used for concerts, classes, festivals, community events and small conferences. Its model is free for free events, and organisers can publish unlimited free events at no cost. For paid tickets, Eventbrite lists a service fee of 3.7% plus US$1.79 per ticket and a payment processing fee of 2.9% per order; buyers pay these fees by default unless organisers choose to absorb them.

Add-ons include Eventbrite Pro email marketing from US$15 a month, which allows up to 10,000 emails a day, and Eventbrite Ads, sponsored placements available in selected markets. Plans are offered in the US, Canada, Australia, New Zealand, the UK and Ireland.

Bending Spoons agreed on 1 December 2025 to acquire Eventbrite for about US$500 million, or US$4.50 per share in cash, and completed the acquisition on 10 March 2026, ending its NYSE listing. Eventbrite's advantage is marketplace discovery; its limitations are per-ticket fees that rise with ticket volume and few tools for exhibitors, sponsors or complex registration.

Ticket Tailor, operated by Zimma Ltd, is an online ticketing platform for independent organisers that charges flat per-ticket fees instead of a percentage of ticket price. On pay-as-you-go it charges £0.60 per paid ticket plus VAT; prepaid credits bring the fee down to as little as £0.22 per ticket, with a minimum purchase of 100 credits that do not expire. Free tickets are free up to an annual limit stated on its pricing page.

Payment processing is handled by Stripe, PayPal or Square and charged separately; the page cites Stripe examples of 2.9% plus US$0.30 in the US and 1.5% plus £0.20 in the UK. Registered charities receive 50% off fees, and low-priced tickets also get a 50% reduction. Ticket Tailor supports GBP, EUR, USD, AUD and CAD and displays Certified B Corporation and carbon-neutral badges.

Ticket Tailor's flat fees make it cheaper than percentage-based ticketing for higher-priced tickets. Its limitations are that it offers no discovery marketplace and few conference features such as session management or sponsor tools.