Best Proposal Software in 2026

PandaDoc was founded in Silicon Valley in 2014 by Mikita Mikado, its chief executive, and Sergey Barysiuk, its chief technology officer; the company describes itself as remote-first and says it is used by "tens of thousands of companies". The product covers the full document cycle for sales: a drag-and-drop editor, content library, pricing tables and quotes, approval workflows, e-signature, tracking of when recipients open a document, and payment collection.

Pricing runs from a permanent free plan, limited to five documents a month and aimed at basic e-signing, to Starter at US$19 per seat per month and Business at US$49 per seat per month, both billed annually. Proposal-specific features such as custom quotes, CRM integrations, branding, deal rooms and approval workflows begin on Business; CPQ, workflow automation, smart content, SSO and notarisation are Enterprise features with custom pricing. Documents generated through the API, Zapier or bulk send consume usage credits, and when credits run out automations bill an overage of up to US$5 per document unless the order form specifies otherwise. The Salesforce integration is a paid add-on.

Proposify Inc. sells proposal software designed around a manager's need to control what reps send. All plans include unlimited documents and signatures, a content library, document insights, a product catalogue, integrations and an AI feature set with an MCP server. Build costs US$49 per user per month on monthly billing or US$39 on annual billing; Grow costs US$65 per user per month billed annually and adds roles and permissions, approval workflows, account metrics, custom fields and variables, and API access; Scale carries a US$12,800 annual platform fee covering ten users and adds Salesforce integration, SSO, multiple workspaces, custom reporting and a dedicated success manager.

The page also lists send allowances per month with per-send overage charges and paid services, including custom template design at US$1,500 and a Launch Kit at US$2,000. Proposify states that it is GDPR and SOC 2 Type 2 compliant, hosts on Amazon's cloud and processes payments through Stripe. The interface is translated into 15 languages, although proposal content and emails are not. A 14-day trial with Team-plan features requires no credit card, and payments are not refunded after processing.

Qwilr, operated by the Australian company Qwilr Pty Ltd, produces proposals as interactive web pages rather than documents. Pages can include embedded media, interactive quotes, e-signature and payment through its QwilrPay feature. Starter costs US$35 per user per month on annual billing or US$49 on monthly billing, with HubSpot, Zoho and Pipedrive integrations, analytics, e-sign and an AI-assistant (MCP) integration; Growth costs US$55 per user per month with a five-user minimum, and Scale costs US$75 per user per month with a ten-user minimum, both billed annually only.

Growth adds automation, custom branding, identity verification, Microsoft Dynamics integration and a customer success manager; Scale adds Salesforce integration, conditional content, a Smart Proposal Engine, AI prefill and design services. QwilrPay charges 0.09% per transaction on Starter and nothing on higher plans, in addition to Stripe's own fees. Customers in Australia and New Zealand are billed in Australian dollars. A 14-day Starter trial needs no credit card, and pages remain live for 30 days after a trial ends. The minimum seat counts mean the higher tiers cost at least US$3,300 and US$9,000 a year respectively.

GetAccept combines proposals and e-signature with a digital sales room in which buyers and sellers share documents, video and a mutual action plan. The company lists San Francisco as its headquarters, says more than 5,000 revenue teams use it, and states GDPR, SOC 2 and eIDAS compliance. eSign costs US$25 per user per month, billed monthly or annually, with unlimited e-signatures, an editor, branding, contract management, engagement video, reminders and a content library.

Professional costs US$49 per user per month with a five-user minimum and annual billing; it adds GetAccept AI (editor, smart content, meeting summariser and knowledge base), mutual action plans, editing after sending, meetings, CRM integrations, a pricing table limited to three product-library items and Nordic eID verification. Enterprise, quoted, adds CPQ, an unlimited product library, SSO, sub-accounts, API read access, conditional content and premium CRM, payment and HR integrations. All plans carry a 12-month agreement period, and prices can be shown in US dollars, sterling or euros, with Scandinavian currencies also available. A dedicated success manager is an add-on.

Oneflow AB (publ) is a Stockholm-based company that sells a platform for creating, negotiating and signing contracts and proposals as live, editable documents rather than static PDFs. Its registered address is Gävlegatan 12a, Stockholm, and the "publ" suffix denotes a Swedish public limited company; the site has an investor relations section. Because Oneflow is built around contract lifecycle rather than sales design, it suits teams whose proposals turn into binding agreements with negotiated clauses.

Business starts at €250 per month on annual billing with five users and includes workspace branding, approvals, signing order, inline comments, lifecycle management, data retention, webhooks and AI features for writing, extraction and summaries. Enterprise, quoted, includes ten users and adds SSO, SCIM API, shared templates, user groups, section rules, custom admin roles and an audit log. Some AI review features and eID signature are marked as paid extras. A 14-day full-platform trial needs no credit card, and the FAQ mentions a freemium plan without detailing it. Currency options cover euros, sterling, Norwegian and Swedish kronor and US dollars, though only the euro price is displayed.

Loopio Inc. makes RFP response software rather than design-led sales proposal software. Its core is a library of approved answers that the system and its generative AI draw on to fill in requests for proposal, security questionnaires and due-diligence questionnaires. The company says more than 1,700 companies use it. All plans include unlimited projects and library entries.

Foundations, aimed at smaller or sales-led proposal teams, includes ten seats, generative AI and ten customisable output themes. Enhanced adds a multi-language library, confidential projects and multi-step reviews; Enterprise adds separate business units, sandboxes, custom seat counts and premium support. Project translation into more than a dozen languages, onboarding packages and industry integrations, such as Salesforce and Highspot, are add-ons. No prices are published; quotes come from a sales call. Loopio is complementary to tools such as PandaDoc or Qwilr: it answers inbound RFPs, while those tools produce outbound proposals.

Responsive, formerly RFPIO, sells response management software for RFPs, security questionnaires and other formal requests. Its pricing is built from three components: an annual platform fee, user licences, and add-ons and services, with unlimited projects and responses. The Emerging Edition starts at US$10,000 and includes unlimited response projects, an AI and automation studio, unlimited content and collaboration, integrations and access control.

The Growth Edition adds intake requests, a LookUp feature, e-signature, advanced integrations, flexible hosting and premium deployment; the Enterprise Edition adds custom AI, enterprise security controls, advanced reporting and premium connectors for multi-region operations where legal and InfoSec teams take part. Responsive names Microsoft, JAGGAER, Netsmart and Payscale as customers, and reports a Microsoft case study citing US$4.2 million saved in response costs and 21,100 hours saved, figures that are vendor-reported. It is the most enterprise-oriented tool in this list and the most expensive published entry point.

QorusDocs Ltd. sells cloud proposal management software that works inside Microsoft 365, generating proposals, pitches and RFP responses in Word and PowerPoint and storing content in SharePoint and OneDrive. It is packaged in three editions by audience: ValueHub for value engineering and business-case building with ROI tools, ProposalHub for professional services, architecture, engineering and construction (AEC) and technology services, and PitchHub for law-firm business development, with legal experience management.

All packages include an AI assistant called QPilot, built on Azure OpenAI, a governed content library, Salesforce and Dynamics integration, workflow tools and engagement analytics; the vendor states SOC 2 Type II and GDPR compliance. Customers named on the pricing page include WSP, Herbert Smith Freehills Kramer, Hitachi, NTT Data, Ricoh, CDW, Insight and TEKsystems. Pricing is not published and there is no self-serve trial; quotes depend on team size, use case and workflows.

Better Proposals sells template-led proposal software and states that more than 10,000 businesses and freelancers use it; its library holds more than 260 templates. Every plan includes unlimited templates, branding, open tracking, payments and e-signatures. Starter costs US$13 per user per month on annual billing and is limited to one user and ten documents a month; Premium costs US$21 per user per month with unlimited users and 50 documents a month; Enterprise costs US$42 per user per month with unlimited documents. The comparison table shows monthly-billing prices of US$19, US$29 and US$49.

Premium adds a custom domain, CRM integrations, automatic expiry dates, API, Zapier and MCP access, and custom onboarding flows and forms; Enterprise adds content locking, simultaneous editing, inline comments, manager approvals and advanced permissions. Customer data is stored on AWS servers in London. A 14-day Premium trial needs no credit card; there is no free plan. A follow-up tool called Nudge costs US$10 per user per month and custom template design starts at US$1,495.

Nusii Proposal S.L. was founded in 2013, is self-funded with no investors, and says 6,985 companies use its proposal software. Unlike most competitors it charges per account rather than per user: Freelancer costs US$29 per month (US$290 a year) for one user and five active proposals; Agency costs US$49 per month (US$490 a year) with three users and 20 active proposals; Business costs US$129 per month (US$1,290 a year) with five users and 50 or more active proposals. Extra users cost US$19 on Agency and US$29 on Business.

All plans include unlimited templates and clients, PDF export, notifications, analytics, personal branding and e-signing. Branding removal, custom domain, payment and CRM integrations and automatic reminders begin on Agency; permissions, multiple signatures and priority support on Business. Nusii publishes an annual State of Proposals report; its 2026 edition analysed 9,022 proposals sent through the product in 2025, of which 50.2% were accepted. A 14-day trial requires a credit card but no charge, and a 60-day money-back guarantee applies.

Bidsketch is a proposal management service aimed at design, development, marketing, advertising and SEO agencies. All paid tiers include unlimited proposals and clients, analytics, e-signatures, a custom domain, real-time collaboration and team management; the plans differ mainly by user count. Solo costs US$29 per month (US$23 on yearly billing) for one user; Team costs US$79 per month (US$47 yearly) for up to three users; Business costs US$149 per month (US$119 yearly) for up to eight users. A Starter tier at US$15 per month is limited to 25 clients and excludes e-signatures and custom domains.

Every paid plan includes a 14-day trial with a reminder three days before it ends, and plan changes take effect for features immediately and for billing at the next bill date. Non-profits can obtain a free year by contacting the company. The pricing page does not name the company's owners, and the product has fewer integrations and automation features than PandaDoc or Proposify, which suits agencies that send bespoke proposals rather than high volumes.

Storydoc turns presentations and proposals into interactive, scroll-based web documents, and lets users generate personalised versions of one template, each with its own URL. It is less a proposal-workflow tool than a presentation layer: it does not advertise e-signature or quoting on its pricing page, but provides analytics on how recipients engage with each version. Logos shown on the pricing page include RTL, Meta, Pepsi and Xerox.

Starter costs US$19.80 per month, billed annually at US$237.60, with five active documents and monthly AI image and text credits; Pro costs US$36 per month, billed annually at US$432, with 30 active documents, collaboration, variable-based personalisation, a workspace and integrations; Teams, for five or more users, is quoted and includes unlimited active documents and design services. Monthly billing is available at higher prices that the page does not list. Links remain live after cancellation, but editing and analytics stop.